THE ROLE
The Senior Accounts Payable Specialist reports to the Toronto Director and services all aspects of contract to payables for the company. This person will be dedicated to auditing job-contracts for accuracy and completeness, ensuring proper recording in the company’s financial system. This is a center of excellence position that serves the business owners and operators to benefit the company as a whole.
This position will be hybrid – offices to open in the Toronto area Q1 2024
RESPONSIBILITIES AND RELATIONSHIPS
- Manage a team of one and work collaboratively with the North American finance team located in Nashville
- Maintain payable policies and procedures manual
- Review all client media approvals and vendor contracts for completeness and accuracy
- Monitor and report on vendor discrepancies.
- Post all vendor payments
- Understand unusual transactions to bring to the attention of the Finance Director
- Maintain and reconcile external reports as necessary for management
- Maintain an excellent working relationship with key suppliers
- Work cross functionally to solve problems with operational teams
- Create a center of excellence to become the go-to person for the accounts payable cycle
- Must be strict to the adherence of process to ensure consistency across operational teams
- Demonstrated attention to detail
- Maintain work levels to reduce backlog and ensure timely monthly close
- Take on special projects and audit requests as needed
- Propose solutions to issues
key success factors
behaviors/skills/knowledge/personal attributes:
- Ability to maintain confidentiality
- Organized, able to prioritize tasks and meet deadlines
- Ability to analyse problems, identify alternate solutions and implement recommendations.
- Prior lead experience in payables
- Basic understanding of financial accounts and journal entries
- Proficient at Excel
- Experience with Adobe Acrobat (editing, combining, and signing)
- NetSuite experience preferred
- Media experience is a plus
- Some occasional travel will be required to Nashville, USA where the larger North American finance team is located