THE ROLE
The Executive Assistant Role reports to the President of Talon, US and work with the Management Team and Employees. This individual will be responsible for handling office tasks, managing the office, and providing polite and professional assistance via phone, mail and email. They will handle scheduling and work on presentations and organization charts and have a vast knowledge of Microsoft Office Suite.
YOU
The main responsibilities of the role are:
- Provide administrative support in a variety of functions to the CEO, COO, SVP- Client Development, & People Team as needed
- Provide real-time scheduling support by booking meetings and preventing conflicts
- Assist People Team with coordinating group activities and engagement related projects
- Greet and assist visitors
- Keep the office properly staffed
- Maintain polite and professional communication via phone, e-mail, and mail
- Anticipate the needs of others to ensure their seamless and positive experience
- Carry out administrative duties as assigned such as filing, typing, presentation work, copying, binding, scanning etc.
- Main point of contact for any office issues, responsible for office maintenance, ensuring that the office is run professionally and is all in working order
- Support the People Team by assisting with setting up new starters where applicable
- Other responsibilities as per the needs of the company
WORKING HABITS AND CORE SKILLS
- 2-3 years of Administrative experience
- General understanding of OOH media solutions, market and industry trends
- Must be detail-orientated and able to work independently and within a team environment
- Excellent written & verbal communication skills
- Must be motivated and determined
- Proficiency in MS Office (including Outlook and be able to work on presentation.)
- Excellent time management skills and the ability to prioritize work
- Creative and critical thinking, problem solving skills
- Strong organizational skills, attention to detail
- Proactive and can-do attitude
- Basic math skills
- Exceptional verbal and written communication and presentation skills.
- Experience working in a busy, demanding, and pressurised environment.
- Driven and self-motivated to deliver results.
- Flexible and willing to embrace change and new opportunities